Certificates of Insurance
FWCJUA
Authorized Agencies and their Designated Producers shall utilize the Certificate of Insurance issuance system located on the
FWCJUA’s website, www.fwcjua.com,
to generate certificates of insurance without extraordinary remarks (e.g.,
identifying employees by name or a specific job-site) for all in-force coverage. The FWCJUA shall take
disciplinary action against Agencies and/or their Designated Producers for
altering certificates of insurance generated through the Certificate of
Insurance issuance system or for issuing certificates of insurance
without extraordinary remarks outside of the FWCJUA’s Certificate
of Insurance issuance system without prior consent and permission from
the FWCJUA or its Service Provider, including suspension or revocation of an
Agency and/or its Designated Producer’s privilege to submit business to the
FWCJUA. Certificates of insurance
without extraordinary remarks shall also be issued by the FWCJUA's Service
Provider within five (5) calendar days of receipt of the request provided the Service
Provider has issued the policy.
Certificates of
insurance with extraordinary remarks are to be issued by the FWCJUA’s Service
Provider within five (5) calendar days of receipt of the request provided the
policy has been issued. If more immediate issuance of a certificate of
insurance with extraordinary remarks is required or the policy has not yet been
issued, the Service Provider may, at its discretion, grant the Policyholder’s
Agency or Designated Producer of record permission to issue the specific
certificate of insurance with the extraordinary remarks
outside the FWCJUA’s Certificate of Insurance issuance
system. The
FWCJUA's Service Provider may be contacted at 1-800-247-7218 or fax a request
to 1-877-634-3710.
If there is an immediate need for the issuance of a
certificate of insurance with extraordinary remarks upon the binding of
coverage for an Employer, the Agency or Designated Producer must submit a
written request for the issuance of said certificate directly to the FWCJUA via
e-mail to fwcjua@fwcjua.com or fax to 941-378-7406. This written request must
specifically identify the desired extraordinary remarks and include the name of
the insured; the FWCJUA’s binder number; the name, address and phone number of
the proposed certificate holder, and the location of the job. Upon receipt of the Agency’s or Designated
Producer’s written request, the FWCJUA shall promptly (1) determine whether to
permit the Agency or Designated Producer to issue the certificate of insurance
with extraordinary remarks outside the FWCJUA’s Certificate of Insurance issuance
system and (2) provide the Agency or Designated Producer with its written
decision.
If
given permission by the FWCJUA or its Service Provider to issue a specific
certificate of insurance outside the FWCJUA’s Certificate of Insurance issuance
system, the Agency or its Designated Producer should use the ACORD 25
certificate of insurance form. If the
FWCJUA or its Service Provider gives specific instructions on the completion of
the certificate form, such instructions should be carefully followed. Further, the Agency or Designated Producer
shall promptly provide a copy of the certificate to the authorizing party.
An Agency or its
Designated Producer may not automatically assume the responsibility of issuing
certificates of insurance with extraordinary remarks without prior consent and
permission from the FWCJUA or its Service Provider. The only party authorized by the FWCJUA with
the discretionary power to issue certificates of insurance with extraordinary
remarks is its Service Provider. Agencies and their Designated Producers are not authorized to issue certificates of insurance WITH EXTRAORDINARY REMARKS without the prior consent and permission of the FWCJUA or its Service Provider. An Agency or its Designated Producer shall
only be given permission to issue a certificate of insurance with extraordinary
remarks on an individual case-specific basis.
Further, the FWCJUA shall take disciplinary action against the Agency
and/or its Designated Producers for altering
certificates of insurance generated through the FWCJUA’s Certificate of
Insurance issuance system and for issuing certificates of insurance with extraordinary
remarks without the advance authorization of the FWCJUA or its Service
Provider, including suspension or revocation of an Agency and/or its Designated
Producer’s privilege to submit business to the FWCJUA.
For more information or further clarification of these procedures, please contact our Underwriting Department at 941-378-7400.
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